Minutes, June 30, 2008

The meeting was called to order at 7:10pm at the home of Steve Bischoff. In attendance were Steve Bischoff, Coleen Bolton, Kerry Johnson, Cindy Drury, Cathy & Chris Crockett, Debbie Luhrman, Keith Swenson, and Doug Irving.

Minutes:

The minutes from the June 2nd meeting were reviewed and approved by Cindy and seconded by Cathy for posting.

President's report:

Bins: We need a cleanup committee to organize the storage bins and clean up as needed. Cindy volunteered to help. There is lots of Christmas wrapping paper which we can donate to S.T.O.P.S. for the boutique, and Cindy said she will collect and give to Helen.

Vice-President's report:

Keith and Kerry discussed the volunteer hub and bingo set up which is now on line. Need a minimum of 2 per shift, and no more than 3 new ones on the first shift for training purposes. Helen may work as the go-between Vanguard and STMAA and volunteer hub, so when someone signs up on volunteer hub, the confirmation e-mail goes to Helen, who will then sign up that person(s) on the Vanguard calendar, then notify them if they got their shift. Currently Kerry is the go-between until someone officially volunteers for the job. Debbie said she?d help Helen. Kerry will get all the bingo dates and give to Keith so he can post on Volunteer hub.

There was also a discussion as to the availability of a parent's phone and e-mail for contact. This would be a public roster insofar as the members of only STMAA would have access to this information. Maybe put on the web site an opt-in for contact. Need to work with Julie on this as she has the 'official' roster. Keith has been using a 'Wiki' page and is encouraging us to get on board with it has it can allow the user to edit pages and information as needed, as well as add items to the agenda.

Treasurer's report:

Richard was not here, but sent an e-mail notifying us that were no changes to the bank account since last meeting.

Board Positions:

We have several open positions not yet filled, such as fundraising chair, communication and equipment. Cathy indicated she can work on fundraising and will be Director of

School and Community Relations:

Cindy will work on parent rep/hospitality. New member Debbie's nomination was motioned Kerry and seconded by Doug to approve Kerry as a member, all approved. Debbie said she will also do fundraising.

Fund raising:

• Dine-outs: Cathy presented a dine-out flyer from Camille?s that she will send to Steve for posting on the web, and forwarding to all parents. There is also a possibility that
• Booster Juice will have sales during band camp.
• Toner: Doug will head the toner fundraiser and wants everyone to bring their toner to the next meeting and he will collect. Kerry will get to Doug a possible lead for the toner drop off. He needs a template for the fundraising proposal.
• Car wash: Kerry gave Julie 4 dates for car washes but has not heard back She will contact her this week.
• Pancake breakfast: This could be part of band camp on the Saturday where there is no picnic. However, per Kerry, we'll need a food permit, and there are restrictions to having this at the school, and we?ll need to have a food inspector. Debbie will research this for the possibility/feasibility of this.

The meeting was adjourned at 9:10pm.

Respectfully submitted,

Coleen Bolton, Secretary

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