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STMAA Finance

All financial records are open to STMAA members. If you have any questions, please do not hesitate to call a board member, or email questions@600building.com.

Santa Teresa High School and East Side Union High School District provide basic support to our band program. No band program in the nation can afford to fund a comprehensive band program without significant fundraising efforts. Since the financial investment to maintain the level of excellence in our band program is great, the Santa Teresa Music and Arts Association or STMAA (our music boosters) must supplement the support of our band program. Fundraising events are scheduled and organized throughout the year by the Santa Teresa Music and Arts Association to help our band program maintain the high level of success that we are beginning to enjoy and to help offset the costs of our band activities, both on an individual and group basis.

To assist the students, STMAA maintains Individual Student Accounts (ISA) where students can earn a portion or all of the profits from a particular fundraiser for his or her ISA. Funds in the ISA may be used to help defray any costs related to participation in the band program. These expenses may include Ensemble Fees, band trips, band shoes, musical equipment, and any other costs related to band. Through out the year students will be given the opportunity to take part in organized fundraising activities to help defray the costs of music activities and student participation fees. Some fundraisers will benefit the General Band Fund and some will be designated for Individual Student Accounts. Students are strongly encouraged to become involved in fund raising activities. All fundraising will take place according to STHS and ESUHSD fundraising guidelines.

Students and their parents will be responsible for returning all products or money according to each fundraising activity’s schedule. Some fundraisers directly benefit the STMAA General Band Fund while other fundraisers provide funding that goes directly into each participating students individual student account. The money in the ISA (individual student account) may be used at the discretion of the student and parents to pay their ensemble fees and other designated items. All remaining money in the student’s account at the end of the school year automatically rolls over to the next year. If a graduating senior has a positive balance in his account at graduation, he may elect to “pass down” his balance to a sibling in the band or if no sibling is involved in the band program, the funds roll over to the general band fund.

If a band family experiences financial difficulty, the family should notify the STMAA treasurer immediately. Fundraisers and payment plans are available to ensure that all students who wish to participate in the Santa Teresa Band program will be given the opportunity to do so. Such cases will be treated with strict confidence. Regardless of financial hardship, it is everyone’s responsibility as members of this Band Program to assist in contributing to the financial success of this organization. If we do not meet our financial obligations the program will be forced to have a reduction of services which will greatly impact the music education the students are receiving. Every little bit that we do helps!

BAND PARENT OBLIGATION

The band director works to create a budget each year that is an estimation of the necessary operating budget for the following school year. The director, along with the STMAA Board, works to outline and estimate the profits from scheduled fundraisers throughout the year and the financial contributions of each member. In our current financial situation, a shortfall always exists between these two figures. It is the responsibility of all participating band members and parents to contribute to the alleviation of this budget deficit. This shortfall is met through successful completion of fundraisers and fee payment. This is everyone’s fair monetary share contribution to the success of our program. This music program would not be able to function at the level it currently does without a wide volunteer base. We ask that every family contribute to the organization through some form of volunteering. Information regarding volunteering is available through STMAA. Also if you have a skill or resource that you would like to contribute to our organization, please suggest it to us!

ENSEMBLE FEES

In order for the Santa Teresa Band Program to exist in the capacity that it currently does, each member will be charged an Ensemble Lab Fee by the Santa Teresa Music & Arts Association. This fee is determined by the board and is based on the per student cost of being a member of each ensemble. Students are not charged the ACTUAL cost. Students and families may fundraise their fees, pay them in full, or a combination of both. Payment plans are available. The STMAA board will work with any family in any situation to assist with coming up with each members’ fair share (which is really what an ensemble fee is). These ensemble fees assist with the purchase of music, school instrument repair, classroom supplies, clinicians, festival entry fees, and festival travel. Detailed fee and fundraising information is available through STMAA and a detailed budget is always available upon request at: stmaa@hotmail.com

Budget

For 2009-2010 each ensemble has its own fee to cover its expenses. These expenses include travel, clinicians, show design, new music etc. A copy of the complete budget for the school year is available by contacting the treasurer. At the end of the school year a report on actual expenses will be available. If you have questions about the fees or expenses during the school year please contact Danita Bratcher at stmaa at hotmail.com.

We have taken the budget totals needed to run the program, and divided by the number of students, to give us the individual contribution amount. This is the amount of money that is required for each student in order to run the program. Each student is responsible for contributing their share either by participating in fundraising activities, by simply paying a donation, or by getting a sponsorship.

The band individual contribution amounts for the 2009 – 2010 school year are:

Marching Band

• Membership Fee-$350
• Competition Fee-$130
• Championships Fee-$175
• Total: $655

Jazz I & II

• $185 (does not include Reno Jazz Festival)

Jazz III

• $100

Symphonic Band, Concert Band, or Wind Ensemble

• $100

Contribution Schedule

For Students involved in Marching Band or Color Guard Marching Band fees are due as follows:

• $175 (1st half of membership fee), Due August 1st, 2009
• $175 (2nd half of membership fee), Due August 21st, 2009
• $130 (competition fee) due September 28, 2009
• $175 (championships fee) due October 19, 2009

Fees for Concert Band, Symphonic Band,Wind Ensemble are due January 18, 2010.

For Students not involved in Marching Band or Color Guard

• September 30, 2009: 50% of Concert Band, Symphonic Band, Wind Ensemble, Jazz Band I fees are due
• January 30, 2010: Remaining balance is due

Jazz Band Fees

• February 12th, 2010: Entire balance is due

To make other arrangements please contact Danita by e-mail at stmaa@hotmail.com and she can set up an alternate plan. All information related to band fee payment is confidential and will not be shared.

Contribution Payments

There are three ways to submit contributions to STMAA:

1. Put your payment in an envelope (no cash, please), and have your student place the envelope in the lock box in the music office. Please write your student's name and the purpose of the payment on the envelope.

2. Mail your payment to:

• Santa Teresa Music and Arts Association
• PO Box 23761
• San Jose, CA 95153

3. Click to pay online via PayPal. If you are sponsoring a student, please click to make a sponsorship payment . If possible please try to pay by check since there is a small fee imposed on the band to receive payments this way.

• STHS Band Program